An Easy Guide to a Successful Time Blocking Schedule
There are plenty of different ways to plan your day, write out your to-dos, and even schedule your appointments. But there is one way that I kept seeing on the most successful entrepreneurs list:
I have to be frank, I was super hesitant to try this. It felt so against the grain of what I normally do that I just “knew” that it wouldn’t work. Have you ever felt that way about these left-field ways? For this one, I was sticking my head in the sand for a long time.
Boy, was I a dummy!
Time blocking was something that I wished came into my life sooner, like 5 years sooner. I dabbled for a bit in my old agenda before jumping in with my current planner: The Day Designer.
This method is so against the norm, that it can be intimidating. But it was one of the methods that gave me a productive edge on everything that I juggle throughout the week. Not only is it the anti-to-do list, but it allows you to tackle everything you need to and have it done 100%. No more pushing it off to tomorrow!
If you're just starting out on your path to be a productive powerhouse, check out my Productivity Guide. Being a recovering procrastinator, these steps are what catapulted me into a lean, mean productive machine! As always, these are super easy steps that you can take today to begin seeing immediate results.
Also! Check out the Planning tag. This tag has everything you need to plan a no-nonsense day, jam packed with everything you need to achieve your goals! The Productivity tag will give you even more ways to turn into a well-oiled machine, without any additional energy!
The Benefit of Time Blocking: Regained Focus
With time blocking you are narrowing your tasks to take them down one by one. Everyone took on so many different hats, which led to having longer, more diverse to-do lists. Because of this, multitasking became synonymous with juggling several things all in the same window of time. This leads to the task not being done very well or even not getting done at all!
How many times have you just winged it in the day and things just fell through the cracks?
When we split our focus to so many different tasks in the same time period, we become distracted and waste so much more time and energy by always trying to catch up!
By allowing yourself to sit down and knock your tasks out one by one, you’re giving your 100% and getting everything 100% done!
Try Time Blocking with this Free Printable!
Before I start on how to time block and make it successful, I want you to have this free, downloadable printable! When I was switching from a regular agenda to a time blocking agenda, it was a tough learning curve. I felt that I was reinventing the wheel when I was trying to make it work!
When I switched, I felt like I was doing something wrong when I planned things out because I felt that focusing on one task made it seem like I was neglecting others. Even though their time was coming up in the day!
Print out this page to try time blocking with your schedule. Try it for a full seven days, and if you’re diligent in following your schedule, you’ll check-mark everything off for the day! You can even keep your normal scheduling as training wheels, while you transition.
List out everything!
When I first started with time-blocking, I made one gigantic list of what I needed to do during the week. This included everything.
From meals, to stress breaks, to exercise, everything in my daily life! Afterwards, I plugged in my work tasks. Even if you work a set schedule, plugging your work tasks in along with your normal day-to-day still helps build a successful routine.
Once you have everything in your day written out separately, now it’s time to start plugging it into your time blocks. If a task is going to take more than 30 minutes, write it down as many times as you think it will take.
Remember, always estimate the task to be lengthier than it is. This way, you’re not setting yourself up to overschedule your day.
If you’re juggling a lot or you’re getting overwhelmed by doing the entire week, take it day by day to get the hang of listing everything out. Once you complete your seven days, double check your big list to see if anything was left off.
Top Three for the Day
If you’re like me, it’s safe to say that there’s a lot of tasks you need to do. Some are minor, some are pretty major, but for each day: list your top three.
The top three tasks are shown time and time again to prove that in-between all of the static for the day, there are few tasks that we complete that we really care about it. Listing them out each day will put the focus on what you really want out of the day.
These three are usually personal and lead to bigger goals.
As always, they don’t have to be profound or ground-breaking, but they can be mindful or a big task you’ve been putting off for a while.
Calling out your top three for the day will refocus on where you’re heading. And clear a path to get there without having to constantly refocus on it!
Because who really wants to be bogged down all the time re-planning and refocusing? Not us!
Diligence: The Secret Sauce
With any type of productivity guide, planning, and everything in-between, it’s easy to fall into this constant state of research without action. I’ve been there more times than I care to admit to!
The hard truth: the secret to success is just doing it and always progressing towards the big picture.
Whenever you’re trying something new, give it a good, working chance to succeed! It takes time and perseverance to adjust to something. And sometimes what you tried turns into something else completely.
Let your diligence to making something work evolve into what you need it be!
With time blocking it’s no different. Allow yourself to make mistakes but pick yourself back up and keep at it! You’re trying new scheduling out because you’re tired of falling back into the same slump. Or watching important tasks fall through the cracks.
If you put your mind to it and be diligent about making it work, it will work. You just have to focus on it!
I know you’ll love adding time blocking to your productivity tool belt. For me, I don’t know why I was so dead-set that it wouldn’t work! Don’t forget to snag your free printable so you can try it out.
Give it a week. Put your diligence into just 7 days to see how much more you accomplish! You got this, and I know you’ll be pleasantly surprised at how much you'll be able to cross off of your to-do list.